Event Check-In App With QR Codes, Name Lookup and Guest Texts
Check guests in by QR code or by name, sign up walk-ins on the spot and watch attendance live. Every guest gets their confirmations, updates and event photos by SMS or WhatsApp. No app for guests to download.
Larkhaven Capital Annual LP Meeting
Guest list
16
Total
10
Checked in
6
Pending
- CA 1:52 PM
Catherine Ashford
LP
- DO 1:54 PM
Daniel Okafor
LP
- SM 1:55 PM
Sofia Marchetti
Advisor
- AC Check in
Alex Carter
LP
- GH 1:58 PM
Grace Holloway
Portfolio company
- HL Check in
Henry Lindqvist
LP
- MC Check in
Marcus Chen
Advisor
What Is an Event Check-In App?
An event check-in app tells your team who arrived, as they arrive. Most check-in tools stop at the door. Impulse connects check-in to the rest of the guest journey: the RSVP before, the texts during and the survey after, all in one guest list.
3 Ways to Check Guests In
- 1
QR code scan
Each registered guest gets a QR code by text on the day of the event. Staff scan it at the door and the guest is checked in.
- 2
Name lookup by staff
No QR code to hand? Staff search the guest list by name on a phone or a laptop and check the guest in with one tap.
- 3
Walk-ins
Guests who did not register sign up on the spot. Impulse creates their profile instantly, so they are on the list from that moment.
Watch the staff side: scan, check in, see live stats. 40 seconds.
Event Check-In Features
Import your guest list
Load guests before the event from an Excel file, a Google Sheet or any structured data. Pre-registered guests have nothing to fill in at the door.
Branded RSVP form
Collect registrations on a branded form with the mandatory fields you choose, including for walk-ins on the day.
Confirmations and reminders
Send automatic confirmations, calendar holds and reminders by SMS or WhatsApp, so more guests show up.
Guest search on mobile and desktop
Find any guest in seconds and see their check-in status and profile fields. Filter by tag, such as VIP or speaker.
Live attendance stats
See total guests, checked in and still pending as the doors open, plus your attendance rate.
Export to your CRM
Export the guest list as a CSV with signup and check-in times for accurate attendance reporting. Your Impulse contact can set up a direct CRM sync.
Want check-in data next to your other leads? See how Impulse captures event leads for your CRM.
From RSVP to Follow-Up
Check-in is one step in a guest journey that runs by text from the first invitation to the last survey.
Running an investor conference or LP meeting? See investor event software for private equity.
Before the event
Guests RSVP or are imported from your list. They get a confirmation, a calendar hold and reminders by text.
24 hours before
A check-in confirmation and the details guests need: time, place and what to bring.
At the door
A welcome text with venue info and the guest’s QR code. Staff scan it or look the guest up by name.
During the event
Room changes, session reminders and each guest’s own photos, within 60 seconds of the shot.
After the event
A 1-click survey by text, reminders for guests who did not answer, and the full attendance export.
Every Guest Gets Their Photos
Check-in tells you who came. Photos give guests a reason to remember it. Professional photos, photo booth shots and guest uploads reach each guest within 60 seconds, by SMS or WhatsApp and in their private gallery.
At the Genesis Invitational, Genesis ran separate VIP and general registration flows for 4,000+ registrants. Read the Genesis case study.
Event Check-In FAQ
What is an event check-in app?
An event check-in app lets your team confirm who arrived at an event, usually by scanning a QR code or looking guests up by name. Impulse also texts each guest before, during and after the event, so check-in is part of one guest journey instead of a separate tool.
How do guests check in?
Staff scan the QR code each guest receives by text, or search for the guest by name and check them in with one tap. Both work on a phone or a laptop.
Can we check in walk-ins?
Yes. Walk-ins sign up on the spot and Impulse creates their profile instantly, so they count in your attendance and get the same texts as registered guests.
Can we import an existing guest list?
Yes. Impulse can import guests from an Excel file, a Google Sheet or any structured data before the event, so they are pre-registered when they arrive.
Do guests need to download an app?
No. Guests get their QR code, updates and photos by SMS or WhatsApp, in the messaging apps they already use.
How does check-in data get into our CRM?
Export your guest list as a CSV from the Impulse client portal. It includes each guest’s signup time and most recent check-in time. For a direct CRM sync, your Impulse contact can set it up.
Is guest data secure?
Impulse is GDPR compliant and approved under the EU-U.S. Data Privacy Framework and its UK Extension.
Read more about how Impulse protects guest data.
Check In Your Next Event With Impulse
See the guest list, the check-in screen and the guest texts on a 30-minute demo.